Office Administrator
Job Description
The Office Administrator plays a key role in supporting both administrative operations and core accounting functions. This position ensures smooth daily office workflow, accurate financial processing (A/P, A/R), and timely reporting to assist leadership in decision-making. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced, service-driven environment.
Pay: $55,000.00 - $65,000.00 per year
Key Responsibilities:
Accounting & Financial Duties
- Process Accounts Payable (A/P): verify, code, and prepare vendor invoices for payment; reconcile statements.
- Manage Accounts Receivable (A/R): generate and send invoices, track payments, and follow up on overdue accounts.
- Maintain accurate accounting records in the financial system; support month-end close activities.
- Prepare routine financial reports including cash flow summaries, aging reports (A/R & A/P), and expense tracking.
- Assist with preparing data for annual audits or review and support compliance with financial policies.
Administrative Support:
- Serve as the first point of contact for company communications—answer phones, respond to inquiries, and route calls/emails appropriately.
- Manage office supplies, coordination with vendors, and general facility needs.
- Maintain organized physical and electronic filing systems for contracts, financial documents, and project correspondence.
- Support scheduling, meeting preparation, and travel arrangements for leadership as needed.
- Assist with preparation of internal communications, reports, and board/leadership meeting materials.
Qualifications:
- Experience: Minimum 2-4 years of office administration and accounting support experience. Construction industry experience is a plus.
- Strong knowledge of accounts payable/receivable and basic accounting principles.
- Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office (Excel, Word).
- Strong organizational skills with high attention to detail and accuracy.
- Ability to handle confidential information with discretion and communicate professionally.
Benefits:
- 401(k) with match
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
If you feel you meet the above qualifications, please apply for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
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About Richfield, OH
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