Receptionist
Job Description
Receptionist – Law Firm (Entry Level)
Tampa, Fl
A busy insurance defense law firm is seeking a professional and reliable Receptionist to serve as the first point of contact for clients, attorneys, and visitors. This role is critical in maintaining a polished front office environment while providing administrative support to a fast-paced legal team.
Position Overview
The Receptionist will manage front desk operations, handle high-volume communications, and assist with general administrative tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a professional legal setting with frequent interaction with clients, court personnel, and internal staff.
The Receptionist will manage front desk operations, handle high-volume communications, and assist with general administrative tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a professional legal setting with frequent interaction with clients, court personnel, and internal staff.
Key Responsibilities
- Greet and assist clients and visitors in a professional and courteous manner
- Answer and direct high-volume phone calls, take messages, and route inquiries appropriately
- Manage incoming and outgoing mail, including certified mail and courier services
- Maintain front desk organization and ensure a welcoming office environment
- Schedule appointments, meetings, and conference room usage
- Assist with calendar coordination for attorneys and staff as needed
- Perform data entry, filing, scanning, and document management
- Support legal staff with administrative tasks including preparing correspondence and basic documents
- Coordinate deliveries, office supplies, and vendor interactions
- Maintain confidentiality of client and firm information at all times
Qualifications
- Prior receptionist or administrative experience, preferably in a law firm or professional services environment
- Strong communication and customer service skills
- Ability to manage multiple tasks and prioritize in a fast-paced setting
- Proficiency in Microsoft Office including Word, Outlook, and Excel
- Strong organizational skills and attention to detail
- Professional demeanor and ability to interact with clients and staff at all levels
This is an excellent opportunity for someone looking to join a collaborative legal team and gain exposure to a professional law firm environment while contributing to daily operations.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).
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